Here are some sources of things that should be included in your registry One activity that organizations often do not do well or manage effectively is creating, maintaining and revising their legal register. Compliance obligations also include other stakeholder requirements related to the EMS that the organization must adopt or choose, including: Access to these requirements is inherent in this process. This can take many forms, but the key here is to ensure that there is a mechanism in place to stay up to date with new requirements and changes. For U.S. federal requirements, the latest regulations (within the day) are codified in ecfr.gov. State agencies often have “listserv” subscriptions that you can sign up for. Don`t forget about local (city and county) requirements, especially in larger metropolitan areas. If you`re lucky, you`ll be part of a trade group that provides industry-specific information. For non-regulatory compliance obligations, methods for tracking requirements can vary considerably. And, of course, all this must also be documented.

Do you identify relevant and applicable regulatory and other requirements (compliance obligations (6.1.3) and stakeholders (4.2))? (e.g., federal, state, and local regulations; Standards; departmental programs; Customer or contract requirements) Organizational requirements, such as company policies and procedures If you don`t see how environmental aspects align with compliance obligations, there is still work to be done. If the conformity assessment does not effectively assess compliance with the obligations listed in the legal register, there is a gap. If no process is in place to meet compliance requirements, compliance cannot be ensured. If compliance obligations are not included in management`s review, management misses important information. All these processes should contribute to continuous improvement. Finally, while there is no procedure for transmitting information in the legal register, there is a significant gap in support for staff responsible for implementing the EMS. Knowing the relevant and applicable requirements can help you assess how your organization will comply – which are the practical steps that will let you know your organization is compliant. This may include inspections, training, documentation, reports, plans or procedures. These are the achievable requirements – things that someone has to do.

Create an action item tracker, task list, or compliance calendar that reminds everyone involved what, how, when, who, and where compliance documentation is stored. Describe how these requirements apply to the organization and what measures are required and taken to ensure ongoing compliance (4.3, 6.1.4)? As many of our requirements were tailored to our stakeholders, we mapped them to ensure we didn`t overlook other requirements. In summary, to assess whether you have an effective ISO 14001:2015 legal registry, ask yourself five questions – make my legal registry: It should be the place where your organization reviews all its activities and ensures that they are guided by the requirements of their stakeholders. Most organizations include additional requirements in the registry as part of their management integration projects. This register should be used by the Committee to inform them of the status of their legal and other obligations. Here`s a call to all compliance experts. This is the perfect time to look at the jobs you almost never get to get. This time, you need to check your registry for legal and other requirements. This idea stems from a series of blogs born out of “26 Work-from-Home Ideas for Compliance Professionals.” Voluntary principles or codes of conduct, such as business groups or other standards compliance obligations, are much more than just regulatory requirements, although they typically make up the bulk of the legal registry. Mandatory legal requirements relating to the environmental aspects of an organization may include: Many duplicate requirements were identified that gave us a good level of assurance that we had done good work as a team. Our team allowed us to identify our legal and other requirements that we had to meet.

Once you have completed the process of identifying your needs, the process of ongoing management and formal annual review will be easy to maintain and will simply become part of our business. The trick to determining your company`s compliance obligations (6.1.3) is to start with what you don`t know. A legal registry that is just a braindump of what you already know is probably somewhat lacking. A more effective approach is to examine the relevant rules at a high level and conduct an applicability analysis. The legal register should not be isolated – it is not an isolated document. Review the registry and look for ways to ensure it is linked to other key elements of the standard: stakeholders, environmental aspects, objectives, operational controls, training and communication, to name a few. Environmental aspects and compliance obligations (legal register) are fundamental elements of the EMS and your attention and verification of both are essential to the success of an EMS. In countries like Australia, South Africa and the United Kingdom, I see registries called “registers of legal and other requirements.” I prefer that name, as if it really describes the registry and the purpose of the registry. However, these registers can become cumbersome. Therefore, it is good to have an administrative process around your registry for legal and other requirements. It should include the following steps: “What are all our legal and other requirements that need to be reviewed”, requests from government agencies or other competent authorities access to details of the requirements cited and is it maintained in an up-to-date and documented form? Is it checked regularly? Does it include a system for learning about new or changed requirements? (6.1.3) Waste management is governed by Law No 21/1995, as amended by Law No 16/1996 and Decision No 210/2001.

International, national and local laws and regulations Agreements with community groups or non-governmental organizations Once you have determined what might apply, it becomes much easier to determine what is true. Write this down for posterity (because that`s what a system is), and you will have a record of the decisions of applicability that have been made. It`s so much better than wondering if something has been looked at and found unworkable or never considered at all. The hardest part of the exam is making sure all areas are covered and time is there. This is a tall order. As the saying goes, many hands do an easy job. Tags: Compliance, integrated QHSE, Legal Registry, 26 ideas for working from home I accept all the concepts you presented for your post as true. They are very convincing and can certainly work.

Nevertheless, the contributions are too short for beginners. Could you please extend it a little bit to a later date? Thank you for the contribution. Do you communicate how compliance obligations are met (7.4.1)? If we were not sure whether or not we were compliant, an improvement was made and someone was hired to do extra work. So build a team that could represent the entire part of your business. We used the management meeting to determine the new requirements and monitor the status of the application until it was closed and we complained. After creating our map, we reviewed each requirement to determine our compliance or non-compliance status. Obligations arising from contractual agreements with the organization At Mango, when we became ISO 9001 and ISO 27001 certified, we had to hold back and ask ourselves:.